Clerk

City of Central Falls Job Posting

LOCATION:                              Central Falls City Hall

                                                            580 Broad Street, Central Falls

Rhode Island 02863

POSITION TITLE:                      Clerk

DEPARTMENT:                         City Clerk’s Office

SALARY:                                  $761.58/week

                                                            Benefit Package

POSITION TYPE:                       Full-time

                                                            Monday - Friday; 8:30am - 4:30pm

POSITION DESCRIPTION SUMMARY

The office of the City Clerk is a hub of information and activity for the City of Central Falls.  This office consists of 4 employees in total.  Due to its easily accessible location and the variety of services it provides to the community, the office sees a high volume of visitors and transactions. Responsibilities and essential functions of the office of City Clerk include: 1) recorder of deeds and all land records; 2) registrar of vital records: birth, marriage, death certificates, marriages licenses; 3) clerk of the City Council; 4) property management: fiscal management of property expenses, coordination of major projects involving city owed buildings; point of contact with RI Interlocal Trust on issues related to real property and vehicles; 5) Licensing: business licensing, special permits; dog, fishing and hunting licenses; 6) Purchasing: procurement, policies and regulations, clerk of the purchasing board; 7) Board of Canvassers; 8) Probate Court: guardianship and estate administration;  and 9) other: notary, genealogy.

DUTIES AND RESPONSIBILITIES

Provide high quality and efficient customer service to residents, visitors and businesses seeking to access the services of the office
Process marriage, birth and death certificates
Process recordings of land record
Accounts payable for city properties
Process all licenses
Provide support with claims processes
Performs other duties as required
Provide support to the Board of Canvassers
Provide support to Probate Court

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to work effectively with a diverse population
Ability to work independently with limited direction and instruction within the scope of assignments.
Proficient with Microsoft Office suite
Ability to manage and prioritize multiple tasks
Excellent interpersonal, analytical, and problem-solving skills
Must be able to take initiative while paying close attention to detail and completing all follow-up required
Ability to compose effective and grammatically appropriate written communication
Must be able to produce accurate documents in an efficient manner

EDUCATION AND EXPERIENCE REQUIRED

Must be at least 18 years old
Passage of background check
High School Diploma or GED required; advanced studies preferred
Ability to pass a background (BCI) check.

PREFERENCE IN HIRING WILL BE GIVEN TO:

City of Central Falls Residents
Bilingual applicants who can demonstrate fluency in a second language as spoken by at least 10% of Central Falls City residents, as determined by the United States Census Bureau; and
Military members/veterans

LANGUAGE SKILLS

Ability to read, analyze and interpret complex materials.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from a wide variety of municipal officials, businesses, and the general public.  Fluency in a second language spoken by a sizeable portion of the city, such as Spanish or Portuguese, strongly preferred.

REASONING ABILITY

Ability to organize time, work independently, and accomplish tasks despite frequent interruptions; ability to maintain detailed statistics and records; ability to deal effectively and tactfully with the public and all municipal officials; ability to maintain confidential information; ability to compose correspondence and to prepare, type, and proofread reports as to form and logic flow; ability to communicate effectively.

PHYSICAL DEMANDS

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to sit.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision.  This position requires the ability to operate a keyboard at sufficient speed of at least 50 words per minute.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.

EQUAL OPPORTUNITY EMPLOYER

Central Falls is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information, or disability, as defined and required by state and federal laws.  Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.  Read the City’s full nondiscrimination policy here: https://www.centralfallsri.gov/city-clerk/page/title-vi-nondiscrimination.

APPLICATION INSTRUCTIONS

Application and resume can be submitted through the following:

In person or by mail to 580 Broad Street, Central Falls, RI 02863 Attn: Human Resources Department
Email: ldias@centralfallsri.us.

Applications can be found on our website at www.centralfallsri.us under Human Resources/Employment.

Closing Date: Open until filled